Three ways to upgrade your email security for 2020

Ready to transform your company's security standards? If so, we've highlighted three quick wins to do just that...

Andrew Bentley


Ready to transform your security standards for the new year?

Despite the arrival of endless new communication and collaboration tools throughout 2019, email remains to be a go-to solution for today’s businesses. In fact, there are still around 3.9 billion people using email for work and personal purposes.

While email provides a convenient and easy way for team members to communicate, it can also be a common source of problems too. According to experts, around 92% of malware attacks are delivered through email.

So, how does your business protect itself in 2020?

Overcoming email security threats

Email can be the source of many common security problems, from phishing to malware. For instance, malware is software designed to deliberately corrupt or destroy computer files. Malware has become one of the more sophisticated ways to mine information, particularly in the age of cryptocurrency.

Another of the standard email security threats that businesses need to be aware of is spoofed domains. With a spoofed domain, hackers disguise themselves as reputable businesses to trick people into handing over their sensitive information. Finally, many companies find that they fall victim to “phishing” attacks. In phishing attacks, individuals contacted by email are designed to trick the recipient into disclosing valuable information.

Staying protected means implementing at least three crucial email security measures.

Step 1: Implement an email security protocol

Despite the rise of complicated and sophisticated cyber tools, human behaviour is still the biggest challenge to email security. Experts predict that every 2 out of 3 email hacks are caused by employee negligence. According to research, 52% of people reuse their passwords for multiple sites, making it easier to guess. Additionally only 28% of users access two-step authentication.

It’s clear today that investing in the training of your staff can go a long way towards protecting you and your business in the years to come. When writing your custom email security protocol, make sure that your users:

  • Check the “from” field of an email before opening it
  • Hover over hyperlinks before clicking on them
  • Use a strong password, and change their password regularly
  • Log out of email accounts after a session
  • Block emails with big attachments
  • Use a VPN when working remotely.

You can also consider implementing an email filter system such as the one that we supply here at Nice Network. This will reduce the amount of pressure your teams are under to assess their own emails.

Step 2: Use Multi-Factor Authentication

One of the easiest ways to overcome email security threats is to use a password manager, combined with MFA, or multi-factor authentication. Creating powerful passwords is the first step in ensuring email security. However, many employees are still using weak codes.

Creating hack-proof passwords is the key to protecting your business and users. Remember, to keep user error to a minimum, you can always try using tools like LastPass to manage your password strategy. With a tool like this, all you need do is remember a single password for your vault. After that, LastPass will automatically generate passwords for each new tool on your behalf.

Multi-factor authentication, on the other hand, is a system that we often recommend at Nice Network. With 2FA or multi-factor authentication, you ask for multiple credentials at the point of a user’s login, rather than just requesting a username and password. Multi-factor authentication comes with many strategies to strengthen your security, from asking for a code sent to a mobile phone, to using biometric data.

Step 3: Implement regular backups

Finally, when protecting your data and business, it’s always a good idea to make sure that you’re protecting yourself with regular backups to the cloud. Ultimately, it’s hard to know for certain that your users and your services are fully protected. However, when you have a backup system in place, you’ll know that whatever happens, you’ll still have access to the information you need.

Keeping files on a cloud-based backup system adds an extra layer of security, by allowing you to continue accessing essential data, even if the worst happens. It’s also important to keep your regular backups protected by ensuring that they’re encrypted on route to the cloud. Most backup providers will offer this encryption for ongoing peace of mind.

Protect your emails in 2020

Protecting yourself against email security threats isn’t easy. Today, the risks facing individuals continue to morph and change as criminals find new ways to access crucial files. However, that doesn’t mean that you should be giving up the fight to protect your business.

Partnering with a company that knows about security and keeps up to date on the latest threats is a good way to stay ahead of the curve. Reach out to Nice Network to find out more today.